View Full Version : Order forms! Heeeelp!
Hello People!
Most of today I have been in a kerfuffle.
As you know, a few companies are looking interested in my cards and it occurred to me this morning... if they do 100% want my stuff... they'll need an order form.... and I don't have one as such...
*eak*
Sooo... I thought "Bah, this isn't scary, it's simple! All order forms are simple! I'll just go do one now! It'll take minutes!"... but I think I've thought about it too much and am now worried and need clarification/ideas from choo lot! :D
All of my cards are categorised and then appropriately named, ie:
Seasonal - Christmas - Angel
General - Congrats - Bottoms Up
Sooo... I figured open a word doc, list them, put prices next to them and then quantity, totals at the bottom, terms and conditions etc and bobs your uncle (aww that was a wedding tv show thing wasn't it!?! It was really funny! I'm gonna have to youtube it now!) I digress! Thing is, when doing the word doc, I realised some of them sounded pretty similar... and then wondered how they would know which design they wanted... and then I became uber confused.
Do I need to show all of my designs in thumbnails on the order form? Or can I send them an order form like above with a CD and all of the designs on it for them to see? Or do I set up a webby and clicky bits on it? Or do I scrap that idea for an order form and do it differently?!!
*confused confused*
Hoping you can help peoples! I think the CD is the best plan but yeh... I'm boggled now!
*wubs*
I would have a blank order form with the usual boxes for size, quantity etc with a separate sheet showing examples of the cards with colour pics and description under for ordering with maybe even a reference number for the card.
SCM
That's a good plan but... there are an *awful* lot of cards...
:/
I guess... I will just have to draw the line somewhere...
Ideally I kinda wanted them to have the pick of whatever they fancied!
BoOOOoOO!
One advantage of the separate cards sheet is they can always keep that handy, with spare order forms and order more later if they decide they want to place other orders. Gives them something to refer to at any time after the first order.
SCM
Okie...
Was basically what Desmo said to me this morning and I yabbered on about this other way and then got in a pickle (sowwy Desmo, will promise to listen in the foochure!)
Right then...
I am going to have to create a rather huge document with mini piccies of my card designs on...
*sigh*
*scraps what she's done today*
Think happy thoughts though :) as once it is done the first time you only need to update with new designs later on :)
I am the same when i do photo shoots i never want to process all the stuff from the day and hate doing it even though i know the end results at times will be worth it.
SCM
Admiral Huddy
06-06-2008, 16:21
The order form is as useful as a chocolate firegaurd Pheebs.. Get yourself a good solictor to draft up some terms and conditions.
You can see mine on my Admiral Computers website which is quite air tight.
whats your url again Mister Huddy Buddy?! I may just have a quick peek (*fnar* ;))
Admiral Huddy
06-06-2008, 16:41
whats your url again Mister Huddy Buddy?! I may just have a quick peek (*fnar* ;))
http://www.admiralcomputers.co.uk/terms.shtml
Downloadable pdf..
It's a totlally different business scenario but you have to think about order where no money is taken up front or you could get caught with your knickers down.. We wouldn't want that would we.. #ponders#
Blackstar
06-06-2008, 16:44
Maybe instead of incorporating the pictures into the form you could have a small leaflet with quarter sized images, big enough to see but not huge. With a code under them which could then be filled into a separate form. With the format
Code | Quantity | Size etc
Would probably make things more concise.
*eak*
I was going to draw up my own terms... I've noted down all that needs covering... but now I'm worried I should get someone else to do it!
*hmmmmmmmms*
I don't think I would like to be caught with my knickers down. That would be not good.
Will speak to a couple of suppliers to companies and see whether they have anything drawn up....
Admiral Huddy
06-06-2008, 16:54
Fortunately, I know quite a few city lawers who helped.. but yes, you'll have to sit down and think of worst case scenarios..
I have a PC that was brought to me about a month ago that had a VGA upgrade...Still there, unclammied dispite phone calls. I have a 15% deposit and the PC is mine after 30 and a final written arning. I'll sell to cover costs.
Fankoo for your help hudaroo!
Still ploughing my way through pictures to resize and plonk them together... but something occurred to me...
I am doing an order form and then an attached design sheet.
Do I...
a) Put ALL of my designs on the design sheet and send them up (including seasonal - Christmas, Easter, Valentines, Fathers Day, Mothers Day etc)
Or
b) Send up all General designs and specific ranges (ie chocolate, nerd, I like you) and then send them new seasonal stuff when they're buying for it?
OR
c) Pick out a selection from each category and send those up
The reason I say b) is because when Christmas is being shopped for (which I think it already has been in most places) I will have a different set of cards. As in... they will be able to buy packs of 25 and different sizes etc etc. Also seasonal designs change too.
*unsure*
I think you should have a 'catalogue' of the designs as SCM said, then have order numbers.
Will be quite expensive to produce though... but in the long term may be more cost effective as personally I would not want to have to keep updating one document (order form) every time there is a new design. Instead you can wait till you have a few and add as an insert to the catalogue.
The order forms would be standard and you can just reel them off that way. They would also (I imagine) only be black and white and will save printing costs that way.
BB x
Ah ha! Just spoken to Juicy Lucy People (they're FAB) and they do a catalogue as said and no order form (apparently every business does it their own way in this industry... fair enough!)
I am a bit scared to do a big proper catalogue at the moment because things are changing and updating so much that really I will pay out a load of money to have a catalogue done... and then that's it.
Desmo has shown me what he can whizz up though and I'm impressed. I think I will have to employ him to do some of this for me as I really don't want it to look poo!
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